All Mohave contracts are the result of competitive procurement solicitations in the form of an Invitation for Bid (IFB) or Request for Proposal (RFP). In some cases, such as Job Order Contracting, a Request for Qualifications (RFQ) will be a requirement of the solicitation process. IFB, RFP, and RFQ documentation will be posted on this to be downloaded by potential bidders.

CONTENTS

Responding to a Procurement Solicitation
Current Solicitations
2008 Solicitations
2007 Solicitations
2006 Solicitations
2005 Solicitations
2004 Solicitations
2003 Solicitations
2002 Solicitations
2001 Solicitations
2000 Solicitations
1999 Solicitations

Responding to a
Procurement
Solicitation

• Watch the What's New page for details on upcoming contracts.
  
  
• If you have any questions about the process, or are unable to download a contract, please contact the Director of Contracting Programs Craig McKee at craig@mesc.org.
  
  
• If you download a contract and intend to respond to a procurement solicitation, send an email to Mark DiBlasi, mark@mesc.org. In the email include your phone, fax, email address, street address, and the IFB or RFP number to which you are responding. This information is needed by Mohave, so that our Contracts Team can advise you of any revisions, extensions, etc.
  
  
• Current solicitations are available as a PDF and Microsoft Word documents. Past solicitations are available in only as PDF documents. PDF (Portable Document Format) documents can be downloaded to your computer using free Adobe Reader® available at http://www.adobe.com/products/acrobat/readstep2.html.
  
  
• Please use downloadable pricing template (Excel, 200 KB) for submitting pricing to Mohave along with your proposal. Contact Director of Contracting Programs for other acceptable formats for pricing.
  
  
• Some contracts refer to specific sections of the Arizona Procurement Code (ARS 41-2501 through 41-2673)
  (See http://www.azleg.state.az.us/ArizonaRevisedStatutes.asp?Title=41
  or the Arizona Department of Education School District Procurement Rules (A.A.C. Title 7, Chapter 2, Articles 10 and 11)
  (See http://www.azsos.gov/public_services/Title_07/7-02.htm).
  
  
• See Job Order Contracting page for more information on Job Order Contracting for various construction trades.

SAMPLE USAGE AND RECONCILIATION REPORT

Below is a sample of the reconciliation report. Contractor will be required to provide a Usage and Reconciliation Report detailing activity under an awarded contract and make payment for Mohave administration fees for invoices paid in the previous month. Payment and report will be due as per a schedule agreed upon by Mohave and Contractor. The initial due date shall be the 10th, 20th or 30th of the following month and will be specified in an award notification letter.

Download: Sample Reconciliation Report (Excel, approx. 40 KB)

Current
Procurement
Solicitations

Request for Proposal 08C-0508 ASPIN

Mohave Educational Services Cooperative, Inc. (Mohave) solicits sealed proposals from qualified vendors for RFP 08C-0508 for the following categories:

• Food and Related School Cafeteria Supplies - (Category 1)
• Bread and Baked Goods - (Category 2)
• Milk and Dairy Products - (Category 3)
• Fresh Produce - (Category 4)

Proposals must be received in the Kingman office of Mohave Educational Services Cooperative, Inc., 625 E. Beale Street, Kingman, AZ 86401, no later than Thursday, May 8, 2008, at 4:30 p.m. (MST).

Note: It is not expected that offerors will respond to all categories. A proposal should be limited to only the category that offeror has the expertise and for which it is capable and willing to contract.

RFP 08C Addendum 1: Addendum 1 applies to Food and Related School Cafeteria Supplies - Category 1 on the required Excel workbook (spreadsheet.)

PRE-PROPOSAL CONFERENCE: A pre-proposal conference was held on Tuesday, April 22, 2008, at 1:00 p.m., at Mohave Educational Services Cooperative, Inc., Phoenix office, 5225 N. Central Ave. #218, Phoenix, AZ 85012. Download notes below.

Downloads:

RFP 08C-0508 (1. Food and Related School Cafeteria Supplies; 2. Bread and Baked Goods; 3. Milk and Dairy Products; 4. Fresh Produce) (PDF, approx. 980 KB)

RFP 08C-0508 Addendum 1 (PDF, approx. 190 KB)

RFP 08C-0508 Workbook Rev. (Excel, approx. 800 KB)

RFP 08C-0508 Pre-Proposal Conference Notes (PDF, approx. 740 KB)

The following previous solicitations are available for download in PDF format. Downloads include addendums, conference notes, and letters if applicable.

RFP 08A-1214 (School Maintenance Software)
Download RFP 08A (PDF, approx. 860 KB)
Download RFP 08A Workbook (Excel, approx. 110 KB)

RFP 08B-0328 (Facility Electronic Systems to include Security, Fire, Intercommunications, Video Surveillance, Multimedia Presentation/Distribution, Permanent Sound Systems and Master Clocks)
Download RFP 08B (PDF, approx. 930 KB)
Download RFP 08B Addendum 1 (Amends payment terms) (PDF, approx. 180 KB)
Download RFP 08B Workbook (Excel, approx. 120 KB)

The following previous solicitations are available for download in PDF format. Downloads include addendums, conference notes, and letters if applicable.

RFP 07A-1110 (Apple Computers, Peripherals and Services)
Download RFP 07A (PDF, approx. 770 KB)
Download RFP 07 Addendum 1 (PDF, approx. 140 KB)

RFP 07B-0119 (Printed and Nonprinted Library Materials)
Download RFP 07B (PDF, approx. 780 KB)
Download RFP 07B Workbook (Excel, approx. 30 KB)

RFP 07C-0228 (Choral Risers, Portable Stages and Related Equipment)
Download RFP 07C (PDF, approx. 840 KB)
Download RFP 07C Workbook (Excel, approx. 40 KB)

RFP 07D-0228 (Musical Instruments and Related Products)
Download RFP 07D (PDF, approx. 780 KB)
Download RFP 07D Workbook (Excel, approx. 30 KB)

RFP 07E-0321 (Professional Consulting)
Download RFP 07E (PDF, approx. 820 KB)
Download RFP 07E Workbook (Excel, approx. 40 KB)

RFP 07F-0320 (Temporary Employment and Recruitment Services)
Download RFP 07F (PDF, approx. 890 KB)
Download RFP 07F Addendum 1 (PDF, approx. 300 KB)
Download RFP 07F Addendum 2 (PDF, approx. 140 KB)
RFP 07F-0320 Workbook (Excel, approx. 820 KB)

RFP 07G-0424 (Accounting and School Finance Software)
Download RFP 07G (PDF, approx. 1MB)
Download RFP 07G Workbook (Excel, approx. 36 KB)

IFB 07H-0619 (Scoreboards)
Download IFB 07H (PDF, approx. 940 KB)
Download IFB 07H Workbook (Excel, approx. 30 KB)

IFB 07I-0709 (Commercial Entry Doors, Overhead Door Systems and Integrated Door Systems)
Note: No Responsive Bidders; Rebid as RFP 07N-0815
Download IFB 07I (PDF, approx. 1.1 MB)
Download IFB 07I Workbook (Excel, approx. 260 KB)
Download IFB 07I Addendum 1 (PDF, approx. 180 KB)
Download IFB 07I Pre-Bid Conference Notes (PDF, approx. 90 KB)

RFP 07J-0716 (Sport Equipment and Storage)
Note: RFP 07J-0716 Cancelled and Rebid as RFP 07O-0813
Download RFP 07J (PDF, approx. 820 KB)
Download RFP 07J Workbook (Excel, approx. 130 KB)
Download RFP 07J Cancellation Notice (PDF, approx. 130 KB)

RFP 07K-0809 (Managed Multimedia Classroom Courseware, Software and Supplemental Products)
Download RFP 07K (PDF, approx. 1 MB)
Download RFP 07K Workbook (Excel, approx. 40 KB)

RFP 07L-0810 (Accordion Folding Partitions/Operable Walls)
Download RFP 07L (PDF, approx. 790 KB)
Download RFP 07L Workbook (Excel, approx. 90 KB)

RFP 07M-0817 (Theater Draperies, Rigging and Lighting Equipment)
Download RFP 07M (PDF, approx. 900 KB)
Download RFP 07M Workbook (Excel, approx. 40 KB)

IFB 07N-0815 (Commercial Entry Doors, Overhead Door Systems and Integrated Door Systems)
Note: IFB 07N-0815 Is a Rebid of IFB 07I-0709
Download IFB 07N (PDF, approx. 1.2 MB)
Download IFB 07N Workbook (Excel, approx. 260 KB)

RFP 07O-0813 (Sports Equipment and Storage)
Note: RFP 07O-0813 Is a Rebid of RFP 07J-0716
Download RFP 07O (PDF, approx. 820 KB)
Download RFP 07O Workbook (Excel, approx. 130 KB)

RFP 07P-1130 (Computers, Software, Peripherals, Parts and Repair)
Download RFP 07P (PDF, approx. 960 KB)
Download RFP 07P Addendum 1 (PDF, approx. 150 KB)
Download RFP 07P Workbook (Excel, approx. 100 KB)

The following previous solicitations are available for download in PDF format. Downloads include addendums, conference notes, and letters if applicable.

IFB 06A-0302 (Gym and Sports Floors Repair/Restorations)
Download IFB 06A (PDF, approx. 970 KB)
Download IFB 06A Workbook (Excel, approx. 30 KB)

IFB 06B-0310 (Running Tracks) (Rebid as IFB 06C-0407)
Download IFB 06B (PDF, approx. 960 KB)
Download IFB 06B Addendum 1 (PDF, approx. 140 KB)
Download IFB 06B Workbook (Revised) (Excel, approx. 50 KB)

IFB 06C-0407 (Running Tracks)
Download IFB 06C-0407 (PDF, approx. 980 KB)
Download IFB 06C-0407 (Word, approx. 580 KB)
Download IFB 06C-0407 Workbook (Excel, approx. 65 KB)

IFB 06D-0501 (Playground Surfacing)
Download IFB 06D-0501 (PDF, approx. 970 KB)
Download IFB 06D-0501 Workbook (Excel, approx. 30 KB)

RFP 06E-0623 (Locking Systems)
Download RFP 06E-0623 (PDF, approx. 830 KB)
Download RFP 06E-0623 Workbook (Excel, approx. 30 KB)

RFP 06F-0525 (Telecommunication Systems)
Download RFP 06F-0525 (PDF, approx. 980 KB)
Download RFP 06F-0525 Workbook (Excel, approx. 20 KB)

RFP 06G-0714 (Automated Voice Messaging and Response Systems)
Download RFP 06G-0714 (PDF, approx. 760 KB)
Download RFP 06G-0714 Workbook (Excel, approx. 40 KB)

RFP 06H-0728 (Educational Computer Software and Related Materials)
Download RFP 06H (PDF, approx. 780 KB)
Download RFP 06H Workbook (Excel, approx. 20 KB)

RFP 06I-0908 (Audio/Video Equipment)
Download RFP 06I (PDF, approx. 510 KB)
Download RFP 06I Workbook (Excel, approx. 40 KB)

RFP 06J-0928 (Carpet and Floor Covering)
Download RFP 06J (PDF, approx. 850 KB)
Download RFP 06J Workbook (Excel, approx. 40 KB)

RFP 06K-0922 (Warehouse Tracking Systems)
Download RFP 06K (PDF, approx. 770 KB)

RFP 06L-1006 (School Administration Software)
Download RFP 06L (PDF, approx. 670 KB)
Download RFP 06L Workbook (Excel, approx. 30 KB)

RFP 06M-1103 (Network Integration and Support Services)
Download RFP 06M (PDF, approx. 870 KB)
Download RFP 06M Workbook (Excel, approx. 20 KB)

RFP 06N-1109 (Pest Control)
Download RFP 06N (PDF, approx. 840 KB)
Download RFP 06N Workbook (Excel, approx. 30 KB)

AEPA IFB 007 (For the following categories: B. General Office Supplies and Related Services, C. Classroom Supplies and Related Services, E. Online Professional Development Software, F. Student Transportation Software, G. Web-Based Online Auction Service)
Bid documents may be downloaded from AEPA's website at www.aepacoop.org. You must register as a vendor to download the IFB.

The following previous solicitations are available for download in PDF format. Downloads include addendums, conference notes, and letters if applicable.

IFB 05A-0107 (Exterior/Interior Painting and Other Coating Application)
Download IFB 05A (approx. 740 KB)

IFB 05B-0110 (Plumbing)
Download IFB 05B (approx. 1 MB)

IFB 05C-0114 (Gym and Sports Floors)
Download IFB 05C (approx. 590 KB)

IFB 05D-0304 (Asphalt Paving)
Download IFB 05D (PDF, approx. 650 KB)

RFP 05E-0303 (New and Used School Buses, Bus Repair and Related Spare Parts)
Download RFP 05 (PDF, approx. 800 KB)

RFP 05F-0318 (Band Uniforms)
Download RFP 05F (PDF, approx. 560 KB)

IFB 05G-0328 (Energy Efficient Heating, Cooling, Ventilation and Air Conditioning (HVAC) Equipment and Services)
Download RFP 05G (PDF, approx. 840 KB)

RFP 05H-0331 (Environmental Contractors and Consultants)
Download RFP 05H (PDF, approx. 740 KB)

RFP 05I-0520 (Utility vehicles, tractors and grounds maintenance vehicles and equipments)
Download RFP 05I (PDF, approx. 472 KB)
Download RFP 05I Addendum 1 (PDF approx. 120 KB)

RFP 05J - 0617 (Catalog Source for Computer Software and Peripherals)
Download RFP 05J (PDF, approx. 452 KB)

RFQ 05K-0715/RFP 05K-0916 (Job Order Contracting for Various Types of Fencing)
Download RFQ 05K (PDF, approx. 270 KB)
Download RFP 05K (PDF, approx. 610 KB)
Download General Services Administration Standard Form 330 (Word, approx. 596 KB)
Download RFP 05K Fencing UPB (Excel, approx. 220 KB)

IFB 05L-0812 (Modular Buildings and Site Work)
Download IFB 05L (PDF, approx. 700 KB)
Download IFB 05L Addendum 1 (PDF, approx. 180 KB)
Download IFB 05L Pricing Spreadsheet (Excel, approx. 32 KB)
Download IFB 05L Prebid Conference Notes (PDF, approx. 110 KB)
Download IFB 05L Conference Call Notes (PDF, approx. 40 KB)

RFP 05M-1104 (Copiers and Multifunctional Digital Equipment)
Download RFP 05M (PDF, approx. 610 KB)
Download RFP 05 Pricing Spreadsheet (Excel, approx. 80 KB)
Download 05M Addendum 1 (PDF, approx. 130 KB)
Downlaod 05M Questions and Answers (PDF, approx. 70 KB)

IFB 05N-1110 (Pre-engineer Shade Structures)
Download IFB 05N (PDF, approx. 590 KB)
Download IFB 05N Pricing Spreadsheet (Excel, approx. 20 KB)

IFB 05O-1114 (Erate Internal Connections)
Download RFP 05O (PDF, approx. 500 KB)

IFB 05P-1129 (Carpet Removal/Installation)
Download IFB 05P (PDF, approx. 630 KB)
Download IFB 05P Pricing Spreadsheet (Excel, approx. 30 KB)

IFB 05Q-1207 (Tennis and Related Sports Courts)
Download IFB 05Q (PDF, approx. 620 KB)
Download IFB 05Q Addendum 1 (PDF, approx. 140 KB)
Download IFB 05Q Workbook (Revised) (Excel, approx. 40 KB)

IFB 05R-1206 (Indoor Sports Floors and Installation)
Download IFB 05R (PDF, approx. 620 KB)
Download IFB 05R Workbook (Excel, approx. 25 KB)

RFP 05-0405 (Procurement Practices Review for Mohave Educational Services Cooperative, Inc.)
Download RFP 05-0405 (PDF, approx. 360 KB)

AEPA IFB 006.1 (For the following categories: Administrative Software/Online Training/Sports and Health Equipment and Supplies)
Bid documents may be downloaded from AEPA's website at www.aepacoop.org. You must register as a vendor to download the IFB.

2004 Solicitations

The following previous solicitations are available for download in PDF format. Downloads include addendums, conference notes, and letters if applicable.

IFB 04A-0213 (Repair and Restoration of Roofing Systems)
Download IFB 04A (approx. 1.3 MB)

IFB 04B-0326 (Outdoor Marquees)
Download IFB 04B (approx. 1.1 MB)

IFB 04C-0420 (Repair and Restoration of Roofing Systems)
Download IFB 04C (approx. 1.9 MB)

RFP 04D-0525 (Custodial Products and Services)
Download RFP 04D (approx. 980 KB)

RFQ 04E-0604 / RFP 04E-0813 (Job Order Contracting for Various Construction Trades)
Download RFQ 04E (approx. 1 MB)
Download RFP 04E (approx. 630 KB)
Download RFP 04E Attachment 1 (Specifications for Work) (approx. 2.7 MB)

RFP 04F-0602 (Food Service Equipment)
Download RFP 04F (approx. 910 KB)

RFP 04G-0617 (Time Management and Identification Card Systems)
Download RFP 04G (approx. 1 MB)

RFP 04H-0616 (Food Service Hardware and Software)
Download RFP 04H (approx. 1 MB)

IFB 04I-0623 (Resilient Flooring)
Download IFB 04I (approx. 700 KB)

RFP 04J-0707 (Library Automation Systems)
Download RFP 04J (approx. 480 KB)

IFB 04K-0804 (Telescopic Bleacher Seating, Platform Seating and Fixed Spectator Seating Systems)
Download IFB 04K (approx. 580 KB)

IFB 04L-0727 (Resilient Flooring)
Download IFB 04L (approx. 610 KB)

RFP 04M-0803 (Library Automation Systems)
Download RFP 04M ( approx. 480 KB)

RFP 04N-1008 (Category 1 - Heavy-Duty Replacement Engines and Parts, Category 2 - Heavy-Duty Replacement Transmissions and Parts)
Download RFP 04N (approx. 500 KB)

IFB 04O-1124 (Playground, Fitness and Related Equipment)
Download IFB 04O (approx. 1.3 MB)

RFP 04P-1228 (Vehicles)
Download RFP 04P-1228 (approx. 1 MB)

RFP 04W-1129 (Financial and Enterprise Resource Planning System for Washington ESD)
Download RFP 04W-1129 (approx. 500 KB)

RFP 04-1103A (Banking Services for Mohave Educational Services Cooperative, Inc.)
Download RFP 04-1103A (approx. 340 KB)

RFP 04-1103B (Legal Services for Mohave Educational Services Cooperative, Inc.)
Download RFP 04-1103B (approx. 330 KB)

RFP 04-1103C (Government and Public Relations Services for Mohave Educational Services Cooperative, Inc.)
Download RFP 04-1103C (approx. 330 KB)

Association of Educational Purchasing Agencies (AEPA)
IFB #005 (Category A - Commercial Floor Covering Systems; Category B - Buses; Category C - Digital Copiers & Related Equipment; Category D - Vehicles, Category E - Roofing Related Services)
Download bid documents at www.aepacoop.org

2003 Solicitations

RFP 03A-0321
1) Local and Wide Area Network Infrastructure for Various Applications
2) Various Facility Electronic Systems to Include Security, Fire, Intercommunication, Media Management/Distribution and Clocks
3) Classroom Training for Information Technology Solutions
Download RFP 03A - Category 1 and 2 (approx. 760 KB)
Download RFP 03A - Category 3 (approx. 740 KB)

RFP 03B-0326
1) Food and Related School Cafeteria Supplies
2) Bread and Baked Goods
3) Milk and Dairy Products
4) Fresh Produce
Download RFP 03B (approx. 900 KB)

RFP 03C-0730
1) New and Used Buses, Bus Repair and Related Spare Parts
2) HVAC and Air Duct Cleaning
3) Professional Consulting Services
4) Project and Construction Management for Students FIRST and Other Requirement
Download RFP 03C (approx. 1.1 MB)
Download RFP 03C - Category 1 (approx. 1.8 MB)
Download RFP 03C - Category 4 (approx. 2.2 MB)

RFP 03D-1121
1) Building Signage
2) IBM AS/400 Mainframe Computers and Services
3) School and Office Furniture
4) Lease Purchase Financing
5) CAD/CAM Software and Hardware
Download RFP 03D (approx. 750 KB)

AEPA IFB-004
Categories Awarded:
A) Administrative Software
C) Library Book
Bid Documentation Available for Download at Association of Educational Purchasing Agencies' Website at www.aepacoop.org

2002 Solicitations

2001 Solicitations

RFP 01A-0119
1) Telecommunications Systems
2) Copiers and Multifunctional Digital Equipment
3) Digital School Core Curriculum Programming
4) Restoration and Repair of Gymnasium Floors and Stages
Download RFP 01A (approx. 570 KB)

IFB 01B-0119
1) Carpet and Floor Tile Removal and Installation Services
2) Installation of Playground Equipment Safety Surfaces
3) Running Tracks and Related Surfaces (Tennis Courts)
4) Pre-engineered Shade Structures
Download RFP 01B (approx. 570 KB)

RFP 01C-0126 (Commodity Food Processors)
Download RFP 01C (approx. 300 KB)

RFP 01D-0302 (Digital, Electronic and Print Materials for Use in Libraries)
Download RFP 01D (approx. 400 KB)

IFB 01E-0420 (Running Tracks)
Download IFB 01E (approx. 160 KB)

RFP 01F-0518 (Renovation and Repair of Gymnasium Bleachers)
Download RFP 01F (approx. 160 KB)

RFQ/RFP 01G-0831
1) Job Order Contracting for Various Construction Trades (G - General Contractor, 15 - Mechanical (HVAC) Contractor, 16 - Electrical Contractor)
2) Job Order Contracting for Indoor Telescoping Bleachers (11a - Bleachers Contractor)
Download RFQ/RFP 01G (approx. 2.7 MB)

RFP 01H-0725 (Telecommunications Systems)
Download RFP 01H (approx. 270 KB)

RFP 01I-0921
1) Industrial Hygiene and Environmental Consulting Services
2) Automated Voice Messaging and Response System
3) Locking and Commercial Hardware and Security Equipment
4) Driving Simulators
5) Packaged and Licensed Software
Download RFP 01I (approx. 320 KB)
Download RFP 01I - Category 4 (approx. 500 KB)

RFP 01J-1221
1) Audio/Video Equipment
2) Cable Supplier
3) Carpet
4) School Administration Software
5) Networking Integration and Support Services
6) Pest Control
Download RFP 01J (approx. 1.8 MB)
Download RFP 01J - Category 1 (approx. 1.8 MB)

2000 Solicitations

1999 Solicitations

RFP 99A-0122
1) Building Signage
2) IBM AS/400 Computers
3) Integrated Pest Management
4) Classroom Furniture
5) School Facility Evaluation
6) Financial Services
7) Computer-Aided Design (CAD) Systems
Download RFP 99A (approx. 500 KB)

IFB 99B-0416
Repair and Restoration of Specified Roofing
Download IFB 99B (approx. 430 KB)

RFP 99C-0416
1) Food Service Software/Hardware
2) Janitorial/Custodial, Cleaning/Maintenance, Sanitation, Building Equipment, Supplies and Training Services
Download RFP 99C (approx. 440 KB)

RFP 99D-0618
1) Qualified Food Service Industries Companies to Supply and Deliver Milk and Dairy Products to ASPIN Members
2) A Source for Janitorial/Custodial, Cleaning/Maintenance, Sanitation, Building Equipment, Supplies and Training Services
Download RFP 99D (approx. 300 KB)

RFP 99E-1001
1) Two-Way Radio Systems
2) School Administration Software
3) Resilient Floor Covering, Including Plastic Laminate Flooring, Resilient Sheet Flooring, Resilient Tile Flooring and Installation
4) Food Service Equipment
Download RFP 99E (approx. 340 KB)

IFB 99F-1001
1) Manufacturer of Exterior and Interior Paints
2) Environmental Contractor
3) Installation of Food Service Equipment
4) Distributor and Installer of Bleachers and Seating
Download IFB 99F (approx. 960 KB)