Page Updated 4/21/08
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This guide has been prepared to answer some of the most frequently asked questions about working with Mohave. We look forward to working with you and your organization. QUESTIONS
ABOUT JOB ORDER CONTRACTING? Craig
McKee, Director of Contracting Programs, craig@mesc.org Purchase order and invoicing questions should be directed as follows: Julia
Tribbett, Director of Business and Operations, julia@mesc.org To phone, please call (928) 753-6945 or (800) 742-2437 (toll free for members). |
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Job order contracting, or JOC, is an alternative project delivery method for construction services. Typical work will include minor construction, repair, rehabilitation, and alteration services. Under JOC, a master contract is established with standard specifications and pricing based upon a coefficient that is applied to a Unit Price Book (UPB). When a specific project, or job order, is issued, the member and the contractor agree on the scope and the cost is determined by applying the coefficient to the appropriate units in the UPB. Mohave has awarded two job order contracts. The contracts were awarded in compliance with the two-step competitive procurement process specified in the Arizona Revised Statutes. |
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GENERAL CONTRACTORS 3D/International 04E-3D2-0901
Centennial
Contractors Enterprises, Inc. 04E-CENT-0901 Contact: Lisa G. Bentley (623) 764-0397 (Nothern and Southern Arizona) FENCING CONTRACTORS Browns
Custom Fence Company 05K-BCF-0928 Contact: Roger Brown (602) 243-0993 Phoenix
Fence Company 05K-PFC-0928 Contact: Bryan Zeigler (602) 276-4283 |
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General contractors can perform all construction services. Division awards (mechanical, electrical, fence and bleachers) limit contractors to construction services listed in their awarded divisions. The general guide for allowable work will be the current RS MEANS Facilities Construction Cost Data (MEANS). Each division in MEANS lists a number of construction tasks, services and commodities. The contractor can provide any item listed in an awarded division. For the fencing contracts, the guide will be the fence Unit Price Book. Contractors
may perform ancillary services outside of awarded divisions,
if required to complete a covered project. If an electrical contractor
installs outlets in a room, he may also perform the work necessary
to patch or repair the wall around the new outlets. A mechanical
contractor may run power to a new air handler. However, the mechanical
contractor may not install new electrical outlets just because
he is already on the job. The key to acceptable ancillary work
is that the work be a minor part of completing a project. Contracting
for convenience outside the scope of an award is not acceptable. |
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Each job is priced in accordance with costs in the Unit Price Book (UPB). The contractor and member determine the scope of the project. The contractor determines the UPB line items required for the project and the quantity of each line item. The quantity for each line item is multiplied by the applicable unit price. Finally, a coefficient (i.e., .82) is multiplied against the grand total of all individual line item costs. This is the project cost. Professional services, if requested, are charged in addition to project cost. Some required construction services might not be listed in UPB. The contract contains provisions for pricing and adding those services. |
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No single JOC project may exceed $1 million. The Arizona Revised Statutes specify that no project shall be artificially divided to avoid the single project limit. Members should carefully consider the scope of each project to ensure it does not exceed the single project cost cap. |
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Contact
the contractor and meet to determine the scope
of the project. The quote should provide a list of UPB line items, line item quantities, line item unit prices, extended line item costs, total cost before coefficient, and total cost after application coefficient. Obtaining a detailed quote will help ensure the project was priced correctly.
Prepare a purchase order for Mohave and attach the contractor’s detailed quote. Mohave uses the quote to verify that the job was priced in accordance with the contract. Failure to attach the quote will delay the project. Mohave issues a purchase order to the contractor. Contractor begins work on the project, after the contractor receives Mohave’s purchase order. Starting the project before Mohave issues its purchase order is a violation of the contract and may result in termination of the contract. Contractor invoices Mohave for completed work. Larger projects may require progress payments. Decide on progress payments prior to issuing your purchase order to Mohave. Make a note on the purchase order if progress payments will be used. Mohave confirms contractor’s invoice amount and invoices the member. When progress payments are used, it will be the member’s responsibility to confirm that the work for each payment application is complete. Member pays Mohave’s invoice. Pay promptly. Certain statutory timelines apply to payments made on construction projects. Mohave pays the contractor. Rev. 10/21/02, JTP |
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There are no current JOC procurement solicitations at this time. |
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Solicitations are listed by year, in the order they were released: 2005 Solicitation
2004 Solicitation
2002 Solicitation
2001 Solicitation
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