Teamwork Brings in Fiscal Year 2009

Julia Tribbett, Director of Business and Operations

Sliding into the FY09 year. How did we get to July 2008? It seems that January and activating the new process change for Mohave was just last week. My time does fly when we're having fun!

Mohave staff has spent the past six months cleaning up old process purchase orders, purchase orders made out to Mohave, and working on modifications of our new processes. We are currently working to make sure all invoicing on old process POs is complete.

Please note that in FY09 only lease and E-Rate purchase orders will be made out to Mohave and the admin/transaction fee invoiced by Mohave. Maintenance/Service Rental orders have been incorporated into the direct order process starting 7/01/08. Vendors will be billing you for the admin fee on the contract items and will be remitting it back to Mohave.

If you have orders that are continuing from one fiscal year into the next, Mohave strongly recommends referencing the original purchase order on your new year purchase order. This makes future auditing much easier and will help vendors to process billing of the continuing project.

All Mohave staff appreciates the time and energy both members and vendors have exerted to make the direct order process transition a success. Although our roles have changed a bit with the new process, we continue to be committed to making information and usage of our contracts available and an option in meeting procurement needs of our members.

Mohave procurement specialists will continue to review your direct order purchases orders and annotate the pricing file on your purchase orders before stamping and sending them on the member and the vendor. Our accounting staff will continue to audit closed purchase orders for contract compliance. Mohave's IT department will insure our website offers all available updated Mohave information and is user friendly. The Mohave contracts team will continue to administer and manage contracts, approve pricing and promos, and work to ensure that Mohave contracts are a good choice.

From all at Mohave, thank you for a successful step into the future. We will continue to be available for questions and suggestions as we move into FY09.

7/8/08, JET