The following tutorial provides details on how to use the contract documentation available our website and various methods to accomplish due diligence reviews.

• » Due Diligence Tutorial PDF (Rev. 1/6/11) (PDF, approx. 1 MB)

Cooperative Procurement Compliance Questionnaire

The Arizona Auditor General requires that the procurement practices of school purchasing cooperatives be tested with the Cooperative Procurement Compliance Questionnaire. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

• » Mohave’s Review of the Cooperative Procurement
  Compliance Questionnaire (Rev. 6/2/10) (PDF, 180 KB)

• Procurement Compliance
  Questionnaire (Period ending. 12/31/10) (PDF, 2.6 MB)
• Procurement Compliance
  Questionnaire (Period ending. 12/31/09) (PDF, 296 KB)
• Procurement Compliance
  Questionnaire (Period ending. 12/31/08) (PDF, 396 KB)
• Procurement Compliance
  Questionnaire (Period ending 12/31/07) (PDF, 396 KB)

Procurement Practices Reviews

An independent CPA firm reviews Mohave’s procurement practices annually using the Arizona Auditor General’s Cooperative Procurement Compliance Questionnaire.

• Procurement Practices Review – Period ending 12/31/09
• Procurement Practices Review – Period ending 12/31/06
• Compliance Letter from Office
  of the Auditor General Dated 8/22/06
• Procurement Practices Review – Period ending 6/30/06
• Procurement Practices Review – Period ending 12/31/05
• Procurement Practices Review – Period ending 6/30/05

USFR Compliance Questionnaire

The Arizona Auditor General requires that the procurement practices of school districts be tested with the USFR Compliance Questionnaire. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

• USFR Compliance Questionnaire (Rev. 7/9/09) (PDF, 204 KB)
  The Arizona State Board of Education School District Procurement Rules set the requirements for school district competitive procurement over a specified threshold (currently $33,689). Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

Arizona State Board of Education School District Procurement Rules

The Arizona State Board of Education School District Procurement Rules set the requirements for school district competitive procurement over a specified threshold (currently $50,000). Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

• Arizona State Board of Education School District
  Procurement Rules Review (PDF, 90 KB)

» School District Flyer - Newsletter of the Auditor General - July 2005 (PDF, approx. 210 KB)
Article entitled "Using Purchasing Cooperatives" gives the Auditor General's definition of due diligence as it relates to cooperative procurement.

» Arizona Auditor General Email of 9/13/05 (PDF, approx. 30 KB)
Email pertains to amount of and degree of complexity of due diligence to be performed when using purchasing cooperatives.

» School District Flyer - Newsletter of the Auditor General - June 2007 (PDF, approx. 120 KB)
In the Questions and Answers section of the newsletter, the Auditor General's Office addresses school district requirements related to purchases made through purchasing cooperatives.

NOTE: A copy of Mohave's review of the USFR Compliance Questionnaire issued by the Auditor General’s Office is posted in the "How Does Mohave Comply with the Rules and Regulations of the State?" section above. The review includes information that will assist members in performing due diligence reviews.

If you would like to have a Due Diligence Tutorial Presentation made at your location for staff members, please contact Tom Peeler, CPPB, Executive Director, by email at tom@mesc.org or by phone at (928) 718-3205.