Due Diligence

Due Diligence documents are located on our website within each vendor specific page under the "Pricing/Docs" tab. This is a password-protected directory. Please email signup@mesc.org to obtain credentials for your organization.

What Is Due Diligence?

Due diligence refers to the responsibility of a contract user to independently verify that the awarded cooperative procurement contract conforms to their applicable rules and regulations and that the quotation and purchase order complies with the terms of the contract.

What Information Is Available Through Mohave?

Mohave supplies all the needed resources to determine if a purchase conforms to the terms and pricing criteria of a contract and if a contract complies with the current procurement rules and regulations of the state of Arizona.

How Do I Use Mohave Documentation to Perform Due Diligence Reviews?

The Due Diligence Tutorial provides details on utilizing the contract documentation provided on our website and various methods to accomplish due diligence reviews.

How Does Mohave Comply with the Rules and Regulations of the State?

The following attachments were prepared to assist members with due diligence reviews of our contracts:

Cooperative Procurement Compliance Questionnaire

The office of the Auditor General has prescribed guidelines for performing due diligence reviews for school districts, under the Uniform System of Financial Records Compliance Questionnaire. Districts must use their own judgement in determining the appropriate amount of complexity of due diligence required for the cooperative contract. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

Mohave's Review of the Cooperative Procurement Compliance Questionnaire

Procurement Practices Reviews

An independent CPA firm reviews Mohave's procurement practices annually using the Arizona Auditor General's Cooperative Procurement Compliance Questionnaire.

Procurement Practices Review – (Period ending 12/31/15)
Procurement Practices Review – (Period ending 12/31/14)
Procurement Practices Review – (Period ending 12/31/13)
Procurement Practices Review – (Period ending 12/31/12)

USFR Compliance Questionnaire

The Arizona Auditor General recommends that the procurement practices of school districts be tested with the USFR Compliance Questionnaire. Under the Uniform System of Financial Records Compliance Questionnaire, Districts must use their own judgement in determining the appropriate amount of complexity of due diligence required for the cooperative contract. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. A copy of the completed USFR Questionnaire is included with each contract due diligence package.

The Arizona State Board of Education School District Procurement Rules were revised effective July 1, 2014. These rules set the requirements for school district formal competitive procurement over the bid threshold. Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

For Due Diligence Reviews

A copy of Mohave's review of the USFR Compliance Questionnaire issued by the Auditor General's Office is posted in the "How Does Mohave Comply with the Rules and Regulations of the State?" section above. The review includes information that will assist members in performing due diligence reviews.

Questions About Due Diligence?

If you have further questions about Due Diligence please contact, our contract team by email at contracts@mesc.org, or by phone at (800) 742-2437 or (928) 753-6945.

If you would like to have a Due Diligence Tutorial Presentation made at your location for staff members, please contact Mark DiBlasi, Director of Mohave Operations, by email at mark@mesc.org or by phone at (928) 718-3220.