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Due Diligence

Due Diligence documents are located on our website within each vendor specific page under the “Pricing/Docs” tab. This is a password-protected directory.  Please contact Jim Dugo at jimd@mesc.org.

What Is Due Diligence?

Due diligence refers to the legal responsibility of a contract user to independently verify that the award of a cooperative's procurement contract conforms to the applicable rules and regulations of the state and that the quotation and purchase order complies with the terms of the award.

What Information Is Available Through Mohave?

Mohave supplies all the needed resources for you to determine if a purchase conforms to the terms and pricing criteria of a contract and if a contract complies with the current procurement rules and regulations of the state of Arizona.

How Do I Use Mohave Documentation to Perform Due Diligence Reviews?

The following tutorial provides details on how to use the contract documentation available our website and various methods to accomplish due diligence reviews.

Due Diligence for Mohave Contracts
(Revised 8/2/13)

How Does Mohave Comply with the Rules and Regulations of the State?

The following attachments were prepared to assist members with due diligence reviews of our contracts:

Cooperative Procurement Compliance Questionnaire

The Arizona Auditor General requires that the procurement practices of school purchasing cooperatives be tested with the Cooperative Procurement Compliance Questionnaire. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

Mohave's Review of the Cooperative Procurement
Compliance Questionnaire (Rev. 4/24/12) (PDF, 180 KB)

Procurement Practices Reviews

An independent CPA firm reviews Mohave's procurement practices annually using the Arizona Auditor General's Cooperative Procurement Compliance Questionnaire.

Procurement Practices Review – (Period ending 12/31/12)
Procurement Practices Review – (Period ending 12/31/11)
Procurement Practices Review – (Period ending 12/31/10)
Procurement Practices Review – (Period ending 12/31/09)
Procurement Practices Review – (Period ending 12/31/08)
Procurement Practices Review – (Period ending 12/31/07)
Compliance Letter from Office of the Auditor General – Dated 8/22/06

USFR Compliance Questionnaire

The Arizona Auditor General requires that the procurement practices of school districts be tested with the USFR Compliance Questionnaire. Mohave has reviewed the questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

USFR Compliance Questionnaire (Rev. 7/9/09) (PDF, 204 KB)
The Arizona State Board of Education School District Procurement Rules set the requirements for school district formal competitive procurement over the bid threshold. Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

Arizona State Board of Education School District Procurement Rules

The Arizona State Board of Education School District Procurement Rules set the requirements for school district formal competitive procurement over the bid threshold. Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

Arizona State Board of Education School District Procurement Rules Review (PDF, 90 KB)

How Much Due Diligence Should Be Performed?

This question is addressed in the following information from the Arizona Auditor General's Office:

NOTE: A copy of Mohave's review of the USFR Compliance Questionnaire issued by the Auditor General's Office is posted in the "How Does Mohave Comply with the Rules and Regulations of the State?" section above. The review includes information that will assist members in performing due diligence reviews.

Questions About Due Diligence?

If you have further questions about Due Diligence please contact, our contract team by email at contracts@mesc.org, or by phone at (800) 742-2437 or (928) 753-6945.

If you would like to have a Due Diligence Tutorial Presentation made at your location for staff members, please contact Julia Tribbett, Executive Director, by email at julia@mesc.org or by phone at (928) 718-3074.

For information on the findings of the Arizona Auditor General Investigative Report of March 15, 2004, pertaining to Mohave Educational Services Cooperative, please contact Julia Tribbett.